EdTech Software Integrations For a U.S. Assessment Solutions Provider

A U.S.-based provider of assessment solutions integrated with school platforms, helping students complete tests and track their academic progress for higher education.

EdTech

USA

Education

Since 2023

Key achievements

<60%	reduction in admin workload
100%	RFP compliance for district integrations
30%	increase in district adoption rate for assessment tools

Challenge

As the client aimed to expand its testing platform across multiple school districts, teachers and administrators struggled with cumbersome workflows, and students faced confusing logins. These issues created both technical headaches and business obstacles.

Technical challenges
Teachers and students struggled with multiple logins and fragmented workflows across different systems, including Clever, ClassLink, Canvas, Skyward, and Schoology. The initial process relied on printed credentials for students and manual Excel uploads for administrators, which was slow, error-prone, and difficult to scale. Transferring user data manually increased the risk of inconsistencies and delayed assessments.
Business challenges
The lack of standard integrations limited the client’s ability to expand into new districts. Without plug-and-play compatibility and RFP-compliant workflows, the client faced barriers in increasing adoption, closing district contracts, and tapping into the full Total Addressable Market (TAM) for K-12 assessment solutions.

Solution

To successfully sell content and assessment solutions to school districts, RFP compliance is essential. Lack of standard integrations, such as LTI, reduces the chances of winning contracts, and districts increasingly demand plug-and-play compatibility.

Aristek was selected due to extensive experience with LMS/SIS integrations and prior EdTech projects. The project’s primary objective was to simplify access for students while automating user management and data transfer between systems.

The integrations implemented in the project enabled districts to access the client’s assessment tools directly through Schoology LMS and other compatible platforms. This created a unified, frictionless workflow for both students and educators.

Key solution components:

1
SSO integration: Enabled students and teachers to log in directly from their LMS without re-entering credentials, significantly improving user experience and reducing friction.
2
Roster management automation: Replaced manual Excel uploads with API calls, ensuring real-time synchronization of student and class data between systems.
3
Additional SSO enhancements: Extended support to additional standards and platforms, including ClassLink, Skyward, Clever, Canvas, and Schoology.

Project scope

The project was divided into the following key stages:

1. Discovery phase
- Mapped student and teacher workflows, credential management, and roster processes.
- Identified bottlenecks and opportunities for automation.
- Prioritized the most time-consuming manual tasks and defined integration requirements for LMS and SIS systems.
2. Integration & API design
- Designed SSO flows and roster automation pipelines.
- Developed secure API endpoints for real-time synchronization between platforms.
- Ensured scalability and reliability while minimizing infrastructure overhead.
3. Frontend & UX
- Embedded single-click SSO buttons into LMS dashboards for seamless access.
- Tested usability across devices to ensure a smooth student and teacher experience.
4. Backend & infrastructure
- Implemented lightweight backend services to orchestrate API calls and automate data flow.
- Used serverless deployment for scalability across multiple districts without heavy infrastructure.
5. QA, pilot testing & training
- Conducted pilot testing with select districts to identify and resolve edge cases.
- Delivered hands-on training and documentation for administrators and teachers.
6. Ongoing support
- Provided a dedicated support person in the client’s time zone.
- Monitored integrations in real-time and resolved individual issues promptly.
- Iteratively refined workflows based on user feedback.

How it works

Aristek’s team implemented the SSO and roster automation integrations across multiple LMS and SIS platforms. During rollout, Aristek’s engineers, BA, and PM acted as on-the-ground technical support for the client and its users.

Because each district has different infrastructure and capabilities, issues arose naturally during adoption. The team provided individual adaptation for each district, ensuring smooth integration despite these differences.

As a result of the project, the system now operates as follows:

Students log in to their LMS as usual and click a single button to access the client’s assessment platform, automatically authenticated through SSO.
Administrative data, including class rosters and user credentials, is synchronized automatically between LMS/SIS systems and the assessment platform via secure APIs. This eliminated manual Excel uploads and reduced the risk of inconsistencies.
The platform collects engagement and performance data, which can be used to monitor student progress, identify learning gaps, and inform curriculum decisions.
Administrators and content providers can generate reports, track participation, and analyze trends across districts, enabling data-driven operational and strategic decisions.
The system continuously monitors activity, ensuring accurate authentication, reliable data flow, and adaptive support for both students and administrators.

Team

Project manager part-time
Business analyst part-time
QA engineer full-time
.NET engineers x2
PHP engineers x2

Tools & technologies

React

Node.js

REST APIs

Microsoft Power Apps

Python

OAuth

secure API tokens

OneRoster 1.1 standard

JSON export

LTI

Skyward

Synergy

ClassLink

Clever

Canvas

Schoology

Project results

Simplified access
- Before:
  Students manually entered credentials from printed sheets.
- After:
  Single-click SSO login from LMS dashboards provides seamless access.
Automated workflows
- Before:
  Administrators uploaded Excel files for roster management; data errors were frequent.
- After:
  Real-time API synchronization automates data exchange, reducing administrative workload and errors.

Robust middleware solution
The project delivered a robust middleware solution connecting LMS and SIS systems with the client’s assessment platform. With Aristek’s team support, manual processes were fully automated, cutting administrative workload by over 60%.

This automation streamlined user access and ensured consistent data across all systems. The middleware enabled support for multiple districts, allowing the client to expand without incurring additional administrative burden.
Real-time insights and analytics
Real-time data flows established a foundation for advanced reporting and analytics. Districts and content providers can now use this data to track assessment performance and identify learning gaps.

Over time, these insights can guide strategic planning, optimize resource allocation, and support predictive analytics for student success.
Expanded adoption and reduced risk
For K-12 content providers, the integration expanded the student user base through simplified LMS access and increased confidence when selling to new districts.
The project achieved 100% RFP compliance for district integrations and boosted district adoption of the client’s assessment tools by 30%.

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EdTech Software Integrations For a U.S. Assessment Solutions Provider

Key achievements

Challenge

Technical challenges

Business challenges

Solution

Project scope

1. Discovery phase

2. Integration & API design

3. Frontend & UX

4. Backend & infrastructure

5. QA, pilot testing & training

6. Ongoing support

How it works

Team

Project manager part-time

Business analyst part-time

QA engineer full-time

.NET engineers x2

PHP engineers x2

Tools & technologies

Project results

Simplified access

Before:

After:

Automated workflows

Before:

After:

Robust middleware solution

Real-time insights and analytics

Expanded adoption and reduced risk

Connect your platforms with confidence