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HIPAA compliant dentist learning platform for a reputable US-based clinic

A mid-size company providing customer care services for dental clinics.

Icon 1USA
Icon 2Healthcare
Icon 3Since 2022

Challenge

The Client aimed to create a learning platform for dental practices that combines person-centered care with innovative software solutions. The platform’s goal is to enhance the efficiency of dental clinics by gathering and processing client feedback and providing recommendations based on the collected data.

The Client approached us specifically to work on the analytical part of the platform. The critical point was to meet both built-in industry standards (HIPAA) and best practices to provide detailed dashboards and surveys, guiding the clinics in their customer services.

Requirements:

  • Gather data from a third-party system on patient visits and conduct surveys to obtain feedback.

  • Design a versatile system that allows organizations, whether with one or multiple practices, to access analytical information about customer satisfaction.

  • Create a user-friendly data visualization to facilitate decision-making and improve overall business performance.

  • Implement automated SMS and email notifications to patients, including survey links, to collect feedback and analyze patient responses.

Solution

To satisfy all the needs above, the Aristek Systems team initiated the project by establishing the system’s structure and architecture, laying the foundation for the client’s business. The main parts of the solution are:

  • Main dashboard

    This page provides an overview of the organization’s activities, including practice ratings, significant recent changes, both positive and negative comments, and overall organizational performance.

  • Analytics

    For those seeking visual graphs, systematic data, and specific metrics, this section offers insights such as the organization’s overall rating, individual metric ratings, and changes in various metrics.

  • Feedback

    This block includes all narrative feedback submitted by patients. Feedback below a certain threshold score is categorized as a service resolution request and forwarded to the organization’s specialists for action.

  • Survey

    Patients are provided with a survey containing carefully selected metrics to analyze the practice’s performance and recommend improvements. Each practice can add unique questions to the survey, tailored to its specific needs. Additionally, patients have the option to provide narrative feedback.

Screenshots

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Team

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    Back-end developers x1

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    Front-end developers x2

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    QA engineer x1

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    Business analysts x1

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    DevOps x1

Tools & Technologies

Nest.js
PostgreSQL
TypeScript
Notion
GitHub
Stytch (for authentication)
Figma
AWS (SES/Translate/Lambda)
Jira

Road map

1

June 2022

Start of the project. We gained a deep understanding of the business context and defined the client’s business goals as the foundation for the forthcoming solution.

2

July - August 2022

The system design was developed, and we collected user and functional requirements for the Minimum Viable Product (MVP).

3

September - November 2022

A phase of active development took place, culminating in the release of the MVP just 4 months after the development began.

4

December 2022 - 2023

Continued solution development and support.

Results

  • As a result of our efforts, we successfully created and launched a functional Minimum Viable Product (MVP) and seamlessly integrated the system with a third-party platform. The system effectively aggregates patient feedback and presents it in a tailored dashboard accessible to providers, staff, regional managers, and other relevant parties. This custom dashboard highlights successes and identifies areas that require improvement, empowering the organization to make informed decisions and optimize performance.

Client's benefits

  • Incorporated integration with a widely used system for scheduling visits to medical centers.

  • Facilitated user reception of patient feedback regarding the practice and its specialists, enabling prompt responses to potential issues.

  • Implemented a robust and secure system for storing patients’ personal data.

  • Empowered system users to monitor their practice’s performance, including goals and metrics, enabling data-driven decision-making.

  • The outsourcing team’s cost is lower compared to hiring in-house specialists.

  • Developed a bilingual system with support for both English and Spanish.

  • By delegating the technical implementation of the solution to us, the Client could concentrate on sales, business development, and scaling the product.

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